If you are currently using Microsoft’s Office 365 package for your business I have news for you that may come of value. It turns out that Office 365 has a built-in, easy to use Data Loss Prevention (DLP) filter in it. What the Office 365 DLP means is not what you think it means like backing up emails or files or the like.
It’s pointed more at enterprises who wish to do more monitoring of the coming and going of email with certain filters in mind. These filters include such things as credit card numbers, social security numbers, even resumes being sent and received through the mail system!
Office 365 DLP Filters What Should Not Be Sent
Now you may be thinking to yourself as you read this, “People who use Office 365 are having their emails snooped from within the company?! That sounds bad!”
The reality is yes, that’s true. But think about it from the perspective of an administrative or managerial position.
The Office 365 DLP filter can stop personal information, trade secrets or anything that the company does not wish to have come in or go out for the protection of the company, the sender and the receiver.
Attachments Are Included
The DLP filter is also capable of looking into attachments. Putting information you should not be sending or receiving into an attachment won’t make it any easier to get info out you did not want flagged or seen.
If say you put bank account information into a word file, zip it up and send it through an Office 365 email address the DLP filter can recognize the contents within and let an administrator decide what to do with it.
It Does Come With Flaws
There are flaws with the Office 365 DLP filter however. The most glaring one is it’s very basic in its detection algorithm.
Mix things up and make it even the littlest bit encrypted (Or heck even using some sort of code to know what it is the other party is saying) and it will pass right through the filter.
The filter is also incapable of recognizing content in pictures. Sending a screenshot of your desktop will go right through the filter as well.
I would not suggest trying to emulate these ways around the filter, I am simply stating where the most glaring flaws are.
Overall A Good Feature
So in short don’t think of the Office 365 DLP filter as a bad thing, but more so just a protection of the company’s trade secrets and personal information.
If you were planning to send something personal and it got found in the filter, shouldn’t that be a sign you probably should not have been sending that through your work email?
What is your thoughts on the Office 365 DLP filter? Will you be implementing it into your company’s e-mail? Share your opinion!